Sometimes we decide not to use our email account. The reason for this can be change of job or personal reasons. Whatever be the reason, but did you know that you can take a complete backup of your Gmail account data with the Takeout feature and export it as well. Apart from this, you can also take a backup of your Gmail account from time to time on a regular basis.
Keep in mind that if you are backing up the company’s account, then the company may have disabled the Takeout feature. And before using third party apps, do check your company’s policy.
How to Back up your Gmail
Step 1. First of all go to myaccount.google.com
Step 2. Now click on ‘Manage your data & personalization’ in the Privacy & personalization section
Step 3. Scroll down to ‘Download or delete your data’ and then click on ‘Download your data’
Step 4. After this you will be redirected to the Google Takeout page. If you want to download only your Gmail data, then click on Deslect all option appearing on the first page
Step 5. Scroll down to ‘Select data to include’ option and go to Mail option and tick the box
Step 6. After ticking the box, you will see two buttons. First ‘Multiple formats’ – By clicking on this you will be able to see in which format your data will be downloaded. And by clicking on the second ‘All mail data included’ — you will be able to download different categories of data as per the requirement.
Step 7. Scroll down and click on ‘Next step’
Step 8. Now here you will get the option of how to receive the data and by clicking on the arrow below ‘Delivery method’ you will be able to see the option. These will include options for emailing the download link or adding data to your Drive, Dropbox, OneDrive or Box.
Step 9. Apart from this, you will have the option to export only once or every two months and choose the file type and size. If the file size exceeds your maximum size, it will be split into multiple files, and any file larger than 2 GB will use the zip64 compression format. After making your selection click on ‘Create export’.
Step 10. After this the export will start. Export may take a few hours or days. You can also click ‘Cancel export’ or ‘Create another export’.